The operating system for India's trade network
47 WhatsApp groups and 12 Excel files, replaced by one ledger.
RetailXpress runs order-to-cash for Indian distributors and the shops they supply. Retailers order off your live catalogue, every invoice carries its IRN, stock moves batch by batch — and the books reconcile themselves.
- Go-live
- 72 hours
- E-invoice
- ~2 seconds
- Order to cash
- one ledger
- Running in
- 19 states
Replaces:order-taking on WhatsAppstock in Excelcredit in the red diarya separate billing appthe month-end reconciliation marathon
India's $900B retail trade runs on 47 WhatsApp groups, 12 Excel files and 3 accounting systems — per distributor.
The cost hides everywhere: margin lost to stale prices, cash stuck in un-chased credit, weekends spent matching Excel to Tally to the diary. Not because anyone is careless — because none of those tools were built for trade.
One ledger, opened three ways.
Change a price at your desk and the shops see it on their next order. A retailer pays and it lands in your ageing. Nothing to sync, nothing to export.
Run the whole distribution from one console.
Purchases, sales, orders, batch inventory, credit and real books — connected, so an order accepted at 9:12 is stock reserved, an invoice raised and a ledger entry posted by 9:13.
- GST e-invoicing — IRN + signed QR from the IRP
- Purchase, sales & order management
- Batch & expiry inventory with FEFO picking
- Per-retailer credit lines and live ageing
- Double-entry books: trial balance, P&L, balance sheet
Four documents. Zero re-keying.
Each document hands off to the next on its own — no CSVs, no copy-paste, no “please send ledger” message at midnight.
Order lands
A retailer orders off your live catalogue. Price is re-checked at placement; stock is reserved the moment you accept.
Invoice raises itself
GST invoice with IRN and signed QR, straight from the IRP. HSN-tagged, place-of-supply aware.
Picked by expiry
FEFO picks the nearest-expiry batch first. The stock ledger appends the movement — nothing overwritten, ever.
Money recorded
Cash, UPI or cheque — recorded against the invoice, ageing updated, ledger closed. No phone calls.
Six modules, built for how India trades.
Schemes, credit, batches, GST — native to the system, not bolted onto a western ERP.
Ordering bridge
Shops browse your live catalogue and order in seconds. You accept, stock reserves, and the order fulfils from real lots.
GST e-invoicing
Every sales invoice generates its IRN and signed QR through the GST IRP — HSN-tagged and multi-state aware.
Offers engine
Percent, flat, free-goods, slab and combo offers — stackable, time-boxed, scoped to the right products and buyers.
Batch, expiry & FEFO
Lot-level inventory, first-expiry-first-out picking, and an append-only stock ledger you can actually audit.
Credit & real books
Per-retailer credit lines with live ageing, on top of true double-entry accounting — not just a sales report.
Reports & analytics
GMV, margin, collections and SKU velocity, plus GSTR-ready reports — exportable to Excel or PDF.
The retailer's side is a full shop system — not an order button.
Counter billing with GST, batch and expiry stock, receivables and dues, day-end cash settlement — plus live ordering from every distributor they buy from. Opens in any browser, nothing to install.
- Order from every supplier.
- Connect each distributor and browse their catalogue — your price, your GST, live stock — from one login.
- Bill the counter properly.
- Batch-wise GST invoices with discounts and round-off. Double-billing gets blocked, not discovered later.
- Depth a basic app skips.
- Batch and expiry on every line, staff roles and returns — plus pharmacy extras like schedules and OPD when the counter needs them.
- Close the day in minutes.
- Cash sessions settle card and UPI against the bank; day close locks the period with GSTR ready.
What changes by the second quarter.
Network averages, not promises — your mileage depends on your mix of SKUs, credit and routes.
Tuned for the way each trade actually bills.
The same ledger underneath; different pressure points on top. Batches for pharma, schemes for FMCG, credit depth for electronics.
FMCG & foods
Fast SKUs, faster schemes. Slab and free-goods offers compute at the order line, not in someone's head.
Pharma & wellness
Batch and expiry on every movement, FEFO picking, schedule-aware retail billing on the other side.
Electronics & appliances
High-value SKUs on tight credit. Per-retailer limits and live ageing carry the risk visibly.
Agri inputs
Seasonal demand, dated stock. Expiry intelligence and purchase planning keep the godown honest.
Apparel & general trade
Wide catalogues, rate-card pricing by buyer type, returns handled inside the same ledger.
Building material
Bulk orders on project credit. Order ceilings, credit terms and dispatch tracking per account.
Also on the counter side: stationery, cosmetics, hardware, sweets & namkeen, mobile shops.
Keeps your Tally. Syncs your Zoho.
Export vouchers and ledgers to Tally Prime, keep books in step with Zoho, e-invoice through the GST IRP — and a documented REST API with webhooks for everything else. Your data exports to CSV or JSON any time.
Against the old ways of doing it.
The spreadsheet stack, the legacy ERP, and RetailXpress — side by side, no fine print.
| RetailXpress | Excel + WhatsApp | Legacy ERP | |
|---|---|---|---|
| Time to go live | 3 days | day 1, chaos after | 3–6 months |
| Retailers order themselves | ✓ | — | — |
| E-invoice (IRN + QR) | ✓ | — | partial |
| Batch, expiry & FEFO | ✓ | — | partial |
| Per-retailer credit & ageing | ✓ | — | partial |
| Double-entry books built in | ✓ | — | partial |
| Implementation effort | self-serve + our team | none works anyway | six-figure consulting |
Kick-off to fully live in 72 hours.
Your onboarding lead does the heavy lifting. Your team shows up to three short sessions — that's the whole ask.
Discovery call
Thirty minutes on your workflow — SKUs, schemes, credit rules, routes. We map RetailXpress to it, not the reverse.
Data moves in
Retailer master, SKU catalogue, opening balances and price lists — imported from Excel or your old system. Zero manual entry.
Team training
Live sessions for back-office, billing and accounts, with recordings to refer back to.
First real order
Your retailers connect, the first order lands, the first IRN generates — with our team watching the whole run.
Asked at nearly every demo.
Most distributors go live in 48–72 hours: discovery on day 0, data import on day 1, training on day 2, live orders on day 3. Larger networks (3,000+ retailers) take 5–7 working days.
It's a fast web app with nothing to download — shops connect in a couple of taps and ordering takes seconds. Distributors typically see most of their active retailers ordering through it within the first month.
Yes. We import your retailer master, SKUs and opening balances to start, and on an ongoing basis you can export documents to Tally and keep books in sync with Zoho.
Native. Every sales invoice generates its IRN and signed QR through the IRP — HSN-tagged, place-of-supply aware — with GSTR-ready reports for your accountant.
All data resides in India on ISO 27001-certified infrastructure, encrypted at rest (AES-256) and in transit (TLS 1.3), with daily encrypted backups. You can export everything to CSV or JSON any time.
See it run on your own numbers.
Thirty minutes, on your real data. Bring your SKU list and one difficult retailer — we'll take both. No slide deck.